The Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG) takes the protection of your personal data very seriously. We process personal data gathered when visiting our websites in compliance with applicable data protection legislation. We neither publish your data nor transmit them to third parties on an unauthorized basis.
In the following section, we explain which data we record when you visit one of our websites, and exactly how they are utilized:
A. General information
1. Scope of data processing
As a matter of principle, we gather and utilize users personal data only to the extent required to ensure the functioning of our website and of our contents and services. The gathering and utilization of our users personal data normally occurs after users have granted their consent. An exception occurs where data processing is legally permitted.
2. Legal basis of data processing
To the extent that permission of the affected individual is obtained for the processing of personal data, Article 6 (1) lit. a of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
In the processing of personal data to fulfil a contract whose contractual party is the individual affected, Article 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing required to implement pre-contractual measures.
If processing is required to safeguard the justified interest of the MPG or a third party and the interests, basic rights and basic freedoms of the affected individual do not outweigh the first-mentioned interest, Article 6 (1) lit. f GDPR serves as the basis for such processing.
3. Data deletion and storage duration
The affected individuals personal data are deleted or blocked as soon as the purpose of the storage ceases to apply. Storage can also occur if provided for by European or national legislators in EU regulations, acts or other legislation to which the MPG is subject. A blocking or deletion of data then occurs only if a storage period prescribed by one of the aforementioned norms expires, unless a necessity exists in relation to the further storage of the data for the arrangement of a contract or the fulfilment of a contract.
4. Contact details of the individuals responsible
The entity responsible in the meaning of the General Data Protection Regulation and other national data protection acts as well as other data protection legislation is the:
Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG)
+49 89 2108-0
5. Data Protection Officers contact details
The Data Protection Officer at the entity responsible is:
Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG)
+49 89 2108-1554
B. Provision of the website and creation of log files
Each time you visit our website, our service and applications automatically record data and information from the computer system of the visiting computer.
The following data are gathered temporarily:
- Your IP address
- Date and time of your access to the website
- Address of the page visited
- Address of the previously visited website (referrer)
- Name and version of your browser/operating system (if transmitted)
These data are stored in our systems log files. These data are not stored together with the users other personal data.
The legal basis for the temporary saving of data and log files is Article 6 (1) lit. f GDPR. Storage occurs in log files in order to ensure the website's functionality. The data also help us optimize the websites, eliminate malfunctions and ensure our IT system security. Our justified interest in data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes.
The data are deleted as soon as they are no longer required to achieve the purpose for which they were gathered. If data are gathered for the provision of the website, this is the case if the respective visit is ended. In the instance that data are stored in log files, this is the case after seven days at the latest. Storage above and beyond this period is possible. In this case, the users IP addresses are deleted or removed so they can no longer be allocated to the visiting client.
The recording of data for the provision of the website and the storage of data in log files is essential to operate the website. As a consequence, users do not have an option to revoke such data recording.
C. Web analysis
- IP address, anonymized by means of abbreviation
- Two cookies to distinguish between different visitors (pk_id and pk_sess)
- Previously visited URL (referrer), if communicated by the browser
- Name and version of the operating system
- Name, version and language setting of the browser
- URLs visited on this website
- Times of page visits
- Type of HTML requests
- Screen resolution and colour depth
- Technologies and formats supported by the browser (e.g. cookies, Java, Flash, PDF, WindowsMedia, QuickTime, Realplayer, Director, SilverLight, Google Gears)
The saving and analysis of data is carried out solely on a central server operated by the MPG. In addition to the central website www.mpg.de, it is also used by most Max Planck Institutes and many MPG project websites.
The legal basis for the processing of personal user data is Art. 6 para. 1 lit. f GDPR. By processing personal user data, we are able to analyse our users utilization behaviour. Analysis of the data collected enables us to compile information on the use of the individual components of our web pages. This helps us improve our websites and their user-friendliness on an ongoing basis. These purposes also constitute our legitimate interest in data processing according to Art. 6 para. 1 lit. f GDPR. Anonymizing the IP address means that user behaviour can no longer be attributed to a specific person.
The data is deleted after the final annual totals have been arrived at for access statistics.
1. Data Collection (Opt-Out)
It goes without saying that you have the opportunity to object to your data being collected. The following independent methods are available to you if you wish to object to data collection by the central server:
In your browser, activate the do-not-track or do-not-follow settings. If these settings are active, our central server will not store any data relating to you. Important: The do-not-track instruction generally applies only for the device and browser in which you activate the setting. If you utilize several devices/browsers, you will need to separately activate do-not-track in all relevant locations.
Utilize our opt-out function:
Important: If the selection box is deactivated, our central server will not store any data about you. Important: For the opt-out, we have to store a special recognition cookie in your browser. If you delete it or utilize another PC/browser, you will need to revoke data recording again on this page. These data are not stored together with the users other personal data.
- Language settings (localization) of the browser: Session Cookie i18next
- Session data (click series, pages accessed, current language and any error messages on forms: Session Cookie mpg_session_r
- Form security (secures communication via web forms): Session Cookie csrf_token
- Function of the language switch
- Automatic takeover of the browsers language settings
The user data collected by technically required cookies is not used to create user profiles. These purposes also constitute our legitimate interest in the process of personal data according to Art. 6 para. 1 lit. f GDPR.
Our website offers users the opportunity to sign up for free newsletters. When users sign up for newsletters, the data from the input screen is transmitted to us. This generally consists of your email address, last name and first name. We inform you about the concrete processing of your data in the course of the sign-up process and obtain your consent accordingly. There is also a reference to this Data Protection Statement.
The data is solely used for sending out the newsletters.
We use tracking to adapt contents to the interests of the users and to measure our information activity. Each user can decide about the tracking themselves when they register and by amending their profile.
The following data are collected as part of tracking:
- Date and time
- Browser referrer
- User agent (the browser used)
- Optional context-dependent information
Cookies are also set with a reference to the user (cookie name: ewafut).
The legal basis for processing the data after a user signs up for the newsletter is the user’s consent according to Art. 6 para. 1 lit. a GDPR. The purpose of data collection is to be able to send out the newsletters. The data is deleted as soon as it is no longer required in order to fulfil the purpose of its collection. The user’s email address is therefore only saved for as long as the newsletter subscription is active. The newsletter subscriptions can be cancelled by the user in question at any time.
F. Data transmission
The management and storage of your personal details is carried out by selected services
- Newsletters (Section E)
in the context of order processing, on the system of selected providers for content management and communication software.
Your personal data is only transmitted to public institutions and authorities if legally required or for the purpose of criminal prosecution due to attacks on our network infrastructure. The data is not shared with third parties for any other purposes.
H. Rights of individuals affected
As an individual whose personal data are gathered as part of the aforementioned services, you have, in principle, the following rights, to the extent that no legal exceptions are applicable in individual cases:
- Information (Article 15 GDPR)
- Correction (Article 16 GDPR)
- Deletion (Article 17 (1) GDPR)
- Restriction of processing (Article 18 GDPR)
- Data transmission (Article 20 GDPR)
- Revocation of processing (Article 21 GDPR)
- Revocation of consent (Article 7 (3) GDPR)
- Right to complain to the regulator (Article 77 GDPR). For the MPG, this is the Bavarian Data Protection Authority (BayLDA), Postfach 1349, 91504 Ansbach, Germany.